Thus, document management is a systematic way to handle documents that enables documents to be created, shared, organized and retrieved efficiently. Predating/Backdating: Entering an earlier date to a paper document (or electronic record) than the actual one on which a task was performed. With space at a premium and the cost of electronic storage getting cheaper every day, using a scanner to turn paper documents into digital files is an effective solution. Electronic files designated as official copies may be printed to create a paper file that can be easily browsed. An electronic version of a document may be suitable to maintain locally for quick reference or electronic searching while a paper version designated as the official copy could be stored off-site and retrieved if needed. The term “document” must also be redefined in an electronic setting. Enadoc is a document imaging system forerunner in Southeast Asia. Enadoc upscales the capability of an electronic documentation. Go through each item as a group soliciting answers. Examining the pros and cons of paper versus electronic records can help you make a decision as to which method is best for your organization. Paper vs. electronic approaches to training documentation whether it is paper-based or electronic. Aside from the electronic documentation, what we have is Enadoc. Analysis of routinely collected data available in paper-based medical record systems can be useful in development of data models for electronic-system building and information exchange, as has been demonstrated by the builders of the Clinical Document Architecture 6. electronic data is way larger than paper documents. More than the electronic documentation, Enadoc gives robust and efficient solutions when it comes to documentation. The paper envelope that encloses the documents is equivalent to the interchange segment that encloses the group of transaction sets and the person sending the mail and the one receiving it would be equivalent to a computer sending an EDI file and a computer receiving it. ASK participants to look at the list on the slide for a minute and think about which item is an example of documents versus records. To illustrate, the 2009 AIIM report found 71 percent of respondents had legal-hold policies in place for paper documents, while only a little over half had such policies for e-files. Some organizations may not manage electronic records as diligently as they do paper files. Even if you choose to go with just a few years, the space required to store paper records is rather expansive.
1.2 Variety of electronic documents is larger than paper documents. Another way of looking at the difference between documents and records is that documents are what you’re actively working on, or working with; while records are work that’s finished. 1.3 Electronic documents contains attributes lacking in paper documents.
Pros and Cons of Taking Your Records Digital. This is due to the difference in size between the A4 and Letter (ANSI A) formats. If you plan on printing a Letter document on A4, you should set the magnification factor to 97% since A4 is 3% less wide. • Documents and records may be paper or electronic. For this study, an electronic “document” was defined as a report of a unique clinical event. A records management system is different in the sense that it manages the documents that are in their final stage and don’t need modification. This is achieved using careful document management on your company’s part.
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